A license administrator can deactivate a license member. Deactivated members cannot access projects and other data associated with the license. They do not occupy license slots.

We recommend that you deactivate license members instead of deleting them from a license because this preserves their access rights and settings and you can activate them back at any time.

See the following sections for details:

• Deactivating license members
• Activating license members
• Deleting license members

Deactivating license members

A license administrator can deactivate any license member, except for themselves and the super administrator of the license. Deactivated members do not occupy license slots.

We recommend that you deactivate license members who completed their work on all projects.

When you deactivate a license member, Revizto performs the following actions:

• Sends the license member an email notification that they are removed from the license.

• In each project shared with the license member in this license:

  • If the license member is a project owner:

    • Transfers project ownership to the super administrator of the license.

  • If the license member is an author of reports:

    • Deletes their reports that are not shared with others.

    • Transfers ownership of their reports that are shared with others to the project owner.

  • If the license member is an author of project dashboards or charts:

    • Deletes their dashboards and charts that are not shared with others.

  • Removes the license member from the list of project team members.

  • Replaces the license member’s name in the issues, clash tests, reports, dashboards, and charts with their email address.

  • Suspends the license member’s email notifications.

• If the license member is an author of cross-project dashboards or charts:

  • Deletes their dashboards and charts that are not shared with others.

• In other licenses issued in this region:

  • If the current license allows cross-license collaboration for the user's email domain, revokes the right to be a guest in other licenses from this person (this right might still be granted by other licenses). Guests that do not have this right are suspended.

While a license member is deactivated:

• The license member cannot sign in to this license in Revizto Workspace or Revizto application.

• In each project shared with the license member in this license:

  • The license member does not receive any email notifications.

• In other licenses:

  • If this person is an active member of other licenses, they can access projects and other data associated with these licenses.

A license administrator can activate a deactivated license member at any time. When a license member is activated, they instantly gain access to their projects. For more information, see Activating license members.

To deactivate license members:

1. Sign in to ws.revizto.com.

2. If you are a member of several licenses, ensure that the correct license is selected.

   

3. Go to License Management Tools, and then select User Management.

   

4. Select the checkboxes next to the license members and click Deactivate.

   

5. Review the list of selected license members. You can click next to a license member to remove them from the selection.

6. Enter a message for the license members, and click Deactivate. 

Activating license members

A license administrator can activate a deactivated license member. If the license member role is Administrator, Content creator, or Collaborator, this requires an available license slot.

When you activate a license member, Revizto performs the following actions:

• Sends the license member an email notification that they are added to the license.

• In each project that was shared with the license member in this license:

• Returns the license member to the project team.

• Replaces the license member’s email address in the issues, clash tests, reports, dashboards, and charts with their name.

• Restores the license member’s clash test roles.

• Resumes the license member’s email notifications.

• In other licenses issued in this region:

• If the current license allows cross-license collaboration for the user's email domain, grants the right to be a guest in other licenses to this person. If they were suspended due to the lack of this right, make them an active member.

To activate license members:

1. Sign in to ws.revizto.com.

2. If you are a member of several licenses, ensure that the correct license is selected.

   

3. Go to License Management Tools, and then select User Management.

   

4. Select the checkboxes next to the license members and click Reactivate.

   

5. Review the list of selected license members. You can click next to a license member to remove them from the selection.
6. Click Reactivate.

Deleting license members

A license administrator can delete any license member, except for themselves and the super administrator of the license. The deletion is permanent.

We recommend that you delete license members only when you are sure that they won’t return to any of the projects in this license. In all other cases, deactivate license members instead of deleting them. For more information, see Deactivating license members.

When you delete a license member, Revizto performs the following actions:

• Sends the license member an email notification that they are removed from the license.

• In each project shared with the license member in this license:

  • If the license member is a project owner:

    • Transfers project ownership to the super administrator of the license.

  • If the license member is an author of reports:

    • Deletes their reports that are not shared with others.

    • Transfers ownership of their reports that are shared with others to the project owner.

  • If the license member is an author of project dashboards or charts:

    • Deletes their dashboards and charts that are not shared with others.

  • Deletes the license member from the project team.

  • Replaces the license member’s name in the issues, clash tests, reports, dashboards, and charts with their email address.

  • Suspends the license member’s email notifications.

• If the license member is an author of cross-project dashboards or charts:

• Deletes their dashboards and charts that are not shared with others.

• In other licenses issued in this region:

• If the current license allows cross-license collaboration for the user's email domain, revokes the right to be a guest in other licenses from this person (this right might still be granted by other licenses). Guests that do not have this right are suspended.

To delete license members:

1. Sign in to ws.revizto.com.

2. If you are a member of several licenses, ensure that the correct license is selected.

   

3. Go to License Management Tools, and then select User Management.

   

4. Select the checkboxes next to the license members, click More, and then click Delete Users.

   

5. Review the list of selected license members. You can click next to a license member to remove them from the selection.

6. Enter a message for the license members, and click Delete Users.